Privacy Policy for Art Nova International Award (artnova.art)
Effective Date: 1 June 2025
Your privacy is paramount to us. At Chief Sun Limited, we are committed to protecting your personal data and ensuring the security of all information you provide through our application platform. This privacy policy outlines how we collect, use, and safeguard the personal information submitted through the Art Nova International Award application form, hosted on artnova.art.
Information We Collect
🔹 Log and Device Data
When you access our application form, our servers automatically record certain data, such as:
- IP address
- Browser type and version
- Access times and referring URLs
- Device type and operating system
- Unique device identifiers
This data helps us maintain website functionality and improve the user experience.
🔹 Personal Information
When applying for the Art Nova International Award, you may provide the following:
- Full Name
- Email Address
- Phone or Mobile Number
- Country of Residence
- Social Media Profile(s)
- Artist Statement (text)
- Artist Portrait Photo
- Artwork information or preview
This information is necessary for processing and evaluating your competition application.
Use of Information
Your personal data will only be used for the following purposes:
🎨 Judging Process
To assess your submission for the competition, including your artwork, artist statement, and other submitted materials.
🏆 Announcements
To announce finalists and winners. This may involve publishing your name, artwork, and profile on our official website, social media, and other promotional channels.
📢 Marketing & Promotion
To promote Art Nova and its participants. Your biography and submitted artworks may be featured in press materials, digital or print marketing, and exhibition communications. All promotional use will respect your rights and comply with Hong Kong law.
By submitting your application, you consent to this promotional use.
✉️ Future Communications
To notify you of future competitions or news related to Art Nova or Studio 83, if you opt in to our mailing list. You may unsubscribe at any time, at which point your contact data will be removed from the list.
Disclosure of Personal Information
We may share your information with:
- Our appointed judges and curators
- Third-party service providers supporting the competition (e.g., web hosting, mailing tools)
- Venue or media partners only when necessary for event logistics or publicity
All third parties are contractually required to protect your data and act in compliance with privacy laws.
International Transfers of Data
Your personal data may be processed in Hong Kong or other jurisdictions. Where applicable, we ensure all international data transfers comply with the General Data Protection Regulation (GDPR) and are protected by adequate safeguards.
Your Rights Under GDPR and PDPO
You have the following rights under the General Data Protection Regulation (GDPR) and Hong Kong’s Personal Data (Privacy) Ordinance (PDPO):
- Access – Request a copy of the data we hold about you
- Correction – Request corrections to inaccurate or incomplete data
- Erasure – Request deletion of your data when no longer needed
- Withdraw Consent – Revoke previously given consent
- Object to Processing – Particularly for marketing purposes
- Data Portability (GDPR only) – Request transfer of your data to another entity
- Lodge a Complaint – Contact the relevant data authority or the PCPD in Hong Kong
Contact us at: info@artnova.art
We will respond to your request within one month.
Data Retention
We retain your personal data only for as long as necessary to:
- Administer the competition
- Fulfill reporting, legal, or regulatory obligations
Once these purposes are complete, your data will be securely deleted or anonymized, unless further retention is legally required.
Data Security
We implement reasonable and appropriate security measures to protect your data against unauthorized access, loss, misuse, or disclosure, in accordance with GDPR standards.
GDPR Compliance
If you are a citizen of the European Union, your data is handled in accordance with the GDPR. We ensure your rights are protected and that your personal data is processed legally and fairly.
Changes to this Policy
We may update this Privacy Policy from time to time. Any changes will be posted on artnova.art, and the “Effective Date” at the top will be updated accordingly.
Contact Us
For inquiries related to data privacy, your rights, or this policy, please contact:
📧 Email: info@artnova.art
📍 Data Controller: CHIEF SUN LIMITED
📌 Location: Hong Kong SAR, China
By submitting your application to the Art Nova International Award, you acknowledge that you have read, understood, and agreed to the terms stated in this privacy policy.
